CORE PARENT VOLUNTEER FUNCTIONS​:

 

Uniform Committee:

Team of volunteers to assist in sizing uniforms at the beginning of the season, check in/out uniforms after performances. 2 parents will take lead roles to manage overall needs; rotation of the whole team for each performance day (2-3 per performance to check in/out of trailer). This team would ideally have 6 parents in the rotation for performances. This committee maintains marching uniform condition (fitting, repairing, replacing, storing, cleaning) and alterations as needed.  Assign and fit marching uniforms, including shoes and gloves, to students. Responsible for uniforms at performance events. 

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Season Photographer(s):

1-2 parents who can travel with the band (rotate) to all performances to photograph the band during pre-show, during performances & section photos to document the season. Photos would need to be shared with Mr. Johnson after each performance via shared drive or flash drive. *We are currently looking for a volunteer or team to take this on for the 2023 seasons!

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Photo Memory Book:

1-2 parents willing to create a memory book with photos from the entire season that we will share with all band members. Photos from the season will be provided. *We are currently looking for a volunteer or team to take this on!

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Fundraisers:

1-3 parents to assist in organizing and managing fundraising opportunities. We have various fundraisers throughout the year such as our Gerten’s Spring and Fall flower sales, grocery bagging, dine-out nights at local restaurants, Butter Braid sales, Papa Murphy coupon card sales. Fundraisers can vary in end-goal benefits: many benefit the band as a whole to help cover band camp meals, travel expenses and to help minimize booster fees, while others will benefit the individual student account for use towards band trips and booster fees. *We are currently looking to build this team! If you think this would be a good fit for you please reach out to cpba.pres@gmail.com to get connected! 

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Concessions Management:

Champlin Park Bands manage all concession sales for all sports activities at Champlin Park High School. The revenue from concessions is used to fund travel expenses, replacement of equipment, band camp meals and general operating expenses. There are many opportunities to help maintain concessions. Working a concessions shift is also an avenue of raising funds directly for your students band account; persons scheduled to work concessions shifts are compensated for their time with funds posted into your students band account which can be used for booster fees, uniform costs, future trips, etc.

• Scheduling – Maintains, schedules and coordinates staffing needs for concessions. Recruit volunteers from within band program and other school groups to ensure that all events are staffed appropriately.

  • Current Lead: Jena Kolles  cphsconcessions@gmail.com 

• Supplies – Manages product inventory and supplies needed for concessions.

  • Current Lead(s): Dave Herwig & Linda Vetter cpba.csupply@gmail.com

• Accounting – Manges financial details for concessions account and distribution of funds earned to Student Accounts.

  • Current Lead: Julia Sevald cpba.cacct@gmail.com

 

Student Accounts:

Manage account balances for band students for use towards trips, booster fees. Works closely with Concessions Accounting manager and Treasurer.

Current Lead: Brett Reichter cpba.sacct@gmail.com

 

Publicity/Social Media:

Responsible for the Champlin Park Marching Band owned social media accounts (Facebook, Instagram). Establish social media posting guidelines and ensure the social media feeds have appropriate content and photos, and that content is pushed timely. Ensure performances and fundraising events are promoted prior to the event. 

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Website Maintenance:

Responsible for the www.champlinparkbands.org website which is the primary promotion & communication vehicle for all band programs. With the help of a sub-committee and technical resources, ensure the website has appropriate content and photos, and that content is updated on the site timely. Ensure events and fundraising information is current, and that they are promoted prior to the event. Works closely with band director for content.

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Volunteer Coordinator:

Works with Band Director, Staff and Board to support volunteer program needs. Creates and updates job descriptions and distributes sign-up opportunities for parent volunteer recruitment. Maintains roster of volunteers along with their time and talents, and responsible to ensure volunteer needs are met. Manages & guides volunteers with specific duties day of event.

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First Aid:

Duties include monitoring student health forms to ensure they are up to date each season, be aware of students with special health issues, coordinate First Aid support for the band at all events (on premises, for parades, for away shows, and during travel).  Ensure all first aid supplies are adequate and are available at all times.  Report health incidents to appropriate party.

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Communications:

Collaborate with the Band Director and Executive Board on recruitment and retention program activities. Help facilitate/promote Information Night, Forms & Fees night, and section clinic information. Create flyers, banners, posters, & work with social media coordinator to promote the program as events arise. Distribute messages on behalf of the Band Director and Executive Board to the parent/guardians via Slack. Work to promote a positive culture in the band programs through transparent and timely communication.

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Band Camp Meals:

Week-long student intensive training camps held in mid-August, where the heart of the marching band field competition show is put together.  It starts with partial day rehearsals for Week 1, and then longer rehearsal days/blocks in Week 2. Coordinate with Band Director/Board President to plan evening meals for Week 2 every day. Purchase beverages, food, and serving supplies, and coordinate parent volunteers to prep and serve meals and to donate money or food as needed.

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Props:

(Design, Construction, Painting) – Work with the staff to design, build, and maintain props for Fall program. Work closely with Equipment Crew for cart building and maintenance, prop storage and field logistics. Often, props crew does intensive design/build work during band camp weeks to get at least some prototypes on the field for rehearsal.

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Trucks/Trailers/Equipment:

Responsible for maintenance & replacement of rolling equipment (golf cart, trailer, equipment carts, scaffolding, etc.).  Ensure trailer is licensed & insured.  Responsible for transportation of equipment for practice, competitions, and other situations requiring equipment to be moved or taken care of. Volunteer coordinator to help recruit volunteers to help with equipment movement for performance.  Work closely with the Prop Crew for prop movement and storage and competition field logistics.

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Rebel Classic:

Mark your calendar now for Saturday October 7, 2023. This is our home field show in the fall and our largest fundraising event. All hands-on-deck is needed to make this event successful. Opportunities will range from hosting the visiting bands, monitors for the stadium seating (security), parking lot managers, hosting meal for the visiting staff and judges, ticket booth, and concessions. The event happens in the evening, but set-up will start early in the day, so there are many opportunities to work within your schedule. At least one parent from each marcher’s family is expected to actively help with preparations before or during the event. 

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